Policies

Privacy Statement

The Ohio Business Gateway (Business.Ohio.gov) is a service provided by the State of Ohio. The State recognizes the importance of privacy to our Web site visitors. Therefore, visitors should be aware of the following information. This statement discloses to our Web site visitors what personal information is being collected on this Web site and how that personal information may be used.

Public Records

Visitors should be aware that, except in a few circumstances, most documents and records maintained by state of Ohio agencies and organizations, including electronic information, are public records under Ohio law. Therefore, information collected or submitted through your visit to this Web site may be subject to a public records request.

Information and payments submitted through the OBG Electronic Filing application require authentication (logging in with a username and password), and are submitted through a secure Internet connection. Information submitted via OBG Electronic Filing is not necessarily a public record. Public disclosure of records associated with the use of OBG Electronic Filing is governed by statute and the privacy policy of the agency that holds administrative authority over the information and payments submitted.

Users of OBG Electronic Filing are expected to know and agree to the OBG Electronic Filing Terms of Service. Information submitted through other Ohio agency applications is governed by the particular privacy policy of each application.

Information submitted through this web site's feedback survey may be subject to disclosure pursuant to a public records request.

Information Collected

Personal information such as your name, address, telephone number or e-mail address may be requested of you from our Web site. This collection may occur through surveys, e-mails, personalization features and other voluntary personal information submissions such as registration forms, authentication procedures and the use of electronic payment functions.

Use of Information

In all instances where we request personal information, we will tell you what personal information is being requested, how the personal information collected will be used, and the reason why such information is necessary and relevant. For the OBG Electronic Filing, please review the OBG Electronic Filing Terms of Service.

In certain instances, personal information may be shared with other agencies or organizations as required or permitted by law and placed in an interconnected system.

Methods of Information Collection

To generate statistics that aid us in improvements to our Web site, we collect certain usage and related information on every Web site visitor. Each time a visitor requests a page within this site, our server creates a log file capturing user information. Log files are typically public records.

We collect the following information in our Web site log:

  • The Internet browser or computer operating system you are using
  • The date and time you accessed this site
  • The Internet protocol address of the individual computer (or proxy server) making the request
  • The Internet address of the site from which you may have linked to this site

Collected usage information does not include your name, address, telephone number, or e-mail address. Information collected by way of server log files is used in aggregate form only, and collected for the purpose of analyzing trends and statistics. However, please understand that Internet Protocol address information may be used to determine the identity of the person or persons accessing our Web site when there is reason to believe that the security of the site has been compromised.

Visitors should be aware that a "cookie" may be created on your computer because of a visit to our Web site. A cookie is a temporary data file used to link a computer to a Web site, typically for the purpose of Web site customization. Cookies may be used when necessary to complete a transaction, to process data submitted to us online, or to facilitate ongoing Internet interaction.

OBG Electronic Filing uses temporary cookies to facilitate ongoing Internet interaction for the purpose of completing a transaction. The cookies only persist through the transaction and no permanent cookies are created. The Ohio Business Gateway does not use cookies other than those used in OBG Electronic Filing.

Most browsers can be set to control whether cookies are placed on a user's computer.

Security Measures

The Ohio Business Gateway will follow Ohio state laws that require the establishment of reasonable precautions to prevent personal information from unauthorized modification, destruction, use, or disclosure. We take very seriously the integrity of the information and systems that we maintain. Therefore, we have instituted security measures for all information systems under our control. These security measures are designed to identify attempts to tamper with this web site. Information collected through these security measures may be used in connection with a criminal prosecution or other legal proceedings.

Confidential Personal Information

Ohio Revised Code 1347.15 requires DAS to adopt administrative rules regulating access to the confidential personal information the agency keeps, whether electronically or on paper.

Access and Dispute of Information Rights:

Pursuant to Ohio Revised Code, sections 149.43, 1347.08 and 1347.09, users have rights to their information given to this site, in respect to inspecting, correcting and disputing. This is applicable to any information collected, used or maintained on the Business.Ohio.gov ("Ohio Business Gateway") website.

Contact

Any further questions concerning the privacy policy for Ohio.gov should be forwarded to the OIT Law and Policy Advisor via email at Chief (dot) Privacy (dot) Officer AT oit (dot) ohio (dot) gov. Written correspondence may be sent to:

Ohio Chief Privacy Officer
30 E Broad Street, 40th Floor
Columbus, Ohio 43215

Updates to the Privacy Statement

We reserve the right to modify this privacy statement at any time, so please review it frequently. This privacy statement was last updated January 6, 2012.

Link Policy

The State of Ohio operates Business.Ohio.gov as a public service to Ohio residents and visitors worldwide. Business.Ohio.gov provides links to external websites that are not maintained or controlled by the State of Ohio.

The State of Ohio is not responsible for the content of external websites.

A link to a non-governmental website does not constitute endorsement. View policy details PDF.

Accessibility Policy

The State of Ohio has taken steps to ensure that Business.Ohio.gov is at least minimally accessible to people with disabilities who use assistive technology to access the Internet.

Business.Ohio.gov complies with State of Ohio IT Policy - Web Site Accessibility, ITP-F.3 PDF, issued by the Ohio Office of Information Technology. This policy establishes minimum website accessibility requirements for information and services provided on state-controlled websites. The requirements include compliance with the accessibility standards of Section 508 of the Rehabilitation Act. These standards are detailed in Section 1194.22 of the Code of Federal Regulations (Web-based intranet and internet information and applications).

Business.Ohio.gov also follows the Web Content Accessibility Guidelines (WCAG) 1.0 which are standards created by the World Wide Web Consortium's Web Accessibility Initiative (WAI). WCAG 1.0 compliance levels are described as single-A (meets all priority 1 checkpoints), double-A (meets all priority 1 and 2 checkpoints), and triple-A (meets all priority 1, 2, and 3 checkpoints). This website conforms to the single-A (priority 1) compliance level, and many of the priority 2 and 3 checkpoints.

Business.Ohio.gov takes additional steps to ensure that its website is accessible. Pages are periodically tested using assistive technology, such as a voice browser or screen reader program, and the website Administrator continually assesses the website to improve usability and accessibility.

We welcome your comments about the usability and accessibility of Business.Ohio.gov. If you are having a problem accessing any part of Business.Ohio.gov, or would like to make a suggestion for improvement, please contact us.